Project Management Software

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Compare the Top Project Management Software of 2019

Compare the best Project Management software currently available using the table below.

  • 1
    Intervals Icon



    Know exactly where your time and energy is going with Intervals. Built for the unique needs of small teams and small businesses. Intervals is used globally by web developers, marketers, system administrators, consultants and a variety of businesses that need to control their workflow and easily report where their time is going. Ideal for showing clients how much time their work requests take. The robust platform gives administrators the ability to create clients and projects with unique billing rates, budget limits, and alerts, and present accurate and detailed reports to clients. The platform has robust reporting. Users can track individual billable hours with timers, collaborate with others on their tasks, and submit changes to keep a detailed outlook on project progress. Includes a work request queue for handling customer requests/tickets, invoicing, document management, email integration, and more. Integrates with Google drive, QuickBooks, FreshBooks, Xero, Slack, and others.

    Starting Price: $59.00/month (unlimited users) Partner badge
  • 2 Icon


    Simplify the way team works with, a cloud-based team project management solution. caters to small to mid-sized businesses in different industries. With, users can manage different projects and ensure sharing of knowledge among team members. features a collaborative environment that enables users to create a knowledge base, share files, communicate, make image designs, and more. also integrates well with different third-party applications like Google Drive, Dropbox, and more.

    Starting Price: $5.00/month/user
  • 3
    Easy Projects Icon

    Easy Projects

    Logic Software

    Significantly improve visibility, resource management and team collaboration with Easy Projects. Customers who use Easy Projects report a 30% decrease in project duration and a 98% completion rate, leading to more successful and profitable projects. Easy Projects is a cloud-based project management platform that is ideal for fast-moving teams in mid-sized organizations and enterprises. Boasting a wealth of capabilities that eliminate the hassle and complexity of spreadsheets, emails and whiteboards, our platform replaces them with a simple workspace for everyone to work and collaborate together. Easy Projects' top capabilities include project management, task management, resource planning, Kanban boards, business intelligence, Gantt charts, time tracking, project budgeting, robust reports, and so much more. Easy Projects is both an off-the-shelf solution, but is also known for being highly configurable platform to meet specific needs.

    Starting Price: $24.00/month/user
  • 4
    Ravetree Icon



    Ravetree is an award-winning work management software platform that empowers teams to deliver work faster, be more informed, and spend less time searching for information. Companies use Ravetree to manage their projects, resources, and creative workflows—all in one place. Ravetree eliminates the pain of moving between different applications to find important information, relying on cumbersome spreadsheets, and entering the same data in multiple places. It’s easy to get work done with Ravetree!

    Starting Price: $29/user/month
  • 5
    Forecast Icon



    Forecast empowers project-based organizations and people to achieve better business management by delivering successful projects through AI-automation. Forecast learns from your project history and data to help better optimize your business processes. Forecast improves your business by offering seamless collaboration across portfolios- perfect for teams of 20+ people. Perfect for digital agencies, web & software development agencies, it services, marketing & creative bureaus

    Starting Price: $24.00/month/seat
  • 6
    Mavenlink Icon



    Mavenlink is an innovative online resource management and project management software built for professional services teams. Offering a better way to manage projects and resources, Mavenlink transforms businesses by combining project management, collaboration, time tracking, resource management, and project financials all in one place. Mavenlink is trusted by leading brands including Salesforce, Grant Thornton, and Cornerstone.

    Starting Price: $19.00/month/user
  • 7
    Rhythm Systems Icon

    Rhythm Systems

    Rhythm Systems

    Rhythm software provides a competitive advantage to help high-growth companies execute and hit their strategic growth goals. Rhythm Systems cloud-based strategic planning software and white-glove service provide a competitive advantage to help fast-growth companies execute and hit their growth goals more predictably. Our clients use Rhythm to document their strategic plans and create weekly dashboards so their teams can be held accountable to execute against them with precision. Our implementation is quick and painless. We put your strategic plan into Rhythm and your team is up and running at your next weekly meeting.

  • 8
    Atera Icon



    Atera is a cloud based all-in-one remote monitoring & management (RMM) platform for MSPs & IT pros. Atera includes everything you need to solve your clients toughest IT problems in one, centralized location. Ateras fixed cost pricing model helps IT businesses of all sizes grow with no extra costs. Fixed Cost with unlimited devices, Its that simple. Start your 30-day free trial today.

    Starting Price: $79.00/month/user Partner badge
  • 9
    ClockVIEW Icon


    Acumen Data Systems

    Get complete visibility on your employees' time and manage company policies better with ClockVIEW by Acumen Data Systems. A complete solution that automates employee time and attendance, ClockVIEW helps managers prevent and solve employee attendance management headaches. It features failproof mobile and biometric timekeeping, integration with leading payroll and HR software, labor management component, employee messaging, over 75 reports, and more.

    Starting Price: $1.49/month/employee
  • 10
    Gmelius Icon



    Gmelius transforms Gmail / G Suite into your company’s workspace. Your inbox becomes a work hub for communication, collaboration, and workflow automation with real-time syncing across all team members and all devices - web & mobile. Gmelius is a complete solution that lets you manage your customer and project pipelines from beginning to end - without leaving your inbox. It seamlessly bridges the gap between external and internal communications like email and chat, while empowering your team with collaborative tools including shared inboxes, shared labels, shared email templates, email notes, shareable kanban boards, and more.

    Starting Price: $9.00/month/user
  • 11
    Resource Guru Icon

    Resource Guru

    Resource Guru

    Resource Guru offers a fast and simple way of scheduling, people, equipment, and other resources online. Designed to replace clunky, old scheduling spreadsheets, Resource Guru helps managers get organized fast. The platform covers resource planning, resource scheduling, resource management, staff leave management, reporting, and more. Resource Guru is available for as low as $2.50 per person/month.

    Starting Price: $2.50/month/user
  • 12
    Armatic Icon



    Armatic is the highest rated software solution for Payment Processing, Billing/Invoicing, Recurring Billing and Subscription Management. Billing and Invoicing: Create beautiful invoices with our powerful invoice editor synced into your accounting system. Provide a customer portal, automatic charging, payment collection, and apply late fees. Recurring Billing & Subscription Management: Armatic provides enterprise-class subscription billing management for fast-growing businesses worldwide. Enable trial periods, manage plans, or prorate subscriptions. Payment Processing: Armatic is processor agnostic and provides integrations to all types of payment solutions from credit card payments, ACH, SEPA to wires. We handle partial payments, automatic failed payment retry, and automatic payment recovery. Finance Team dramatically reduce outstanding AR with Armatic. Sales teams close more deals, and customer success teams improve customer satisfaction scores with Armatic.

    Starting Price: $35/user/month
  • 13
    Buddy Punch Icon

    Buddy Punch

    Buddy Punch

    Cloud based time clock solution that pre-populates reports for payroll. Employees can punch in on their desktop or mobile devices. Punching in & out is intuitive for your employees & easy for you to view & export time. Employees can clock in using a browser or our Google, iOS, & Android apps. You can view who's working, their GPS position or even limit where they can punch. We integrate with QuickBooks, ADP, Paychex, & SurePayroll while also offering Excel exports. Advanced features such as PTO Accrual Tracking, Punch Rounding, Job Codes, QR Codes, Automatic Breaks, & SSO are all included in our cloud based time clock.

    Starting Price: $25.00/month
  • 14
    BugHerd by Splitrock Studio Icon

    BugHerd by Splitrock Studio

    Splitrock Studio Pty Ltd.

    BugHerd is a visual feedback tool for websites. It’s like using sticky-notes to pin client feedback and track bugs directly on a page. Loved by thousands of great teams worldwide to manage projects across the web. The BugHerd browser extension and sidebar sends complete and contextual info from the feedback or bug submitted (including screenshots, browser, OS & CSS selector data) to be fully managed via the project and task management kanban board. 🌟Why Install BugHerd?🌟 ⚡ Give and receive feedback with a simple point and click. 💡 So easy to use, it’s perfect to use with non-technical folks. 🗄️ Organise and manage tasks directly via the sidebar. ⏰ Save time and reduce back and forth emails between teams. 🔗 Share and collaborate on tasks with clients and remote team members. 💲 Pricing Try BugHerd free for 14 days Plans start from $39 per month.

    Starting Price: 14 Day Free Trial
  • 15
    Ganttic Icon



    Ganttic is a resource management software that excels in high-level resource planning and managing multiple project portfolios at once. In Ganttic, anything and anyone you need to schedule can be a resource – people, rooms, machinery – you name it! The software scales with your business, and you can introduce department after department to Ganttic to utilize all of your resources in the most effective way possible. Using Ganttic, you will have a good grasp on both the allocation and utilization of your resources. The planning software features Gantt charts, drag and drop scheduling, and easy-to-use timeline to make your daily tasks as simple as possible. With Ganttic, you'll have all the tools that you need to manage a large number of resources. You can manage different locations, departments, and teams separately by dividing the general resource plan to manageable bits. You can try Ganttic for free for 14 days.

    Starting Price: $25.00/month
  • 16
    Katana Smart Manufacturing Software Icon

    Katana Smart Manufacturing Software

    Katana Smart Manufacturing Software

    Katana is the #1 modern manufacturing & inventory software for scaling businesses. Automate your workflows with Katana’s visual interface and smart auto-booking engine, which allow you to prioritize orders and see the availability of raw materials & finished goods in real-time. Easily create bills of materials for your products and their variants, gain multichannel inventory visibility and floor-level control. Seamless integrations with Shopify, WooCommerce, QuickBooks and more.

    Starting Price: $79.00/month
  • 17
    Timogix Icon



    A simple to understand timesheet solution with advanced features at only $3.00 per user. Many features such as approvals, expenses, notifications, invoices, reporting, timers, etc.. So simple you can get started in minutes. Try Timogix today!

    Starting Price: $3.00/month/user
  • 18
    TimeControl Icon


    HMS Software

    TimeControl is a multi-purpose timesheet system designed to serve both Finance and Project Management. TimeControl has been designed to serve many purposes simultaneously. TimeControl tracks time on a task-by-task, project-by-project basis. Yet, despite its project-based controls, it remains a financial timesheet with all the controls necessary to fulfill the stringent needs of payroll, human resources, billing and finance. TimeControl is available both for subscription in the cloud or for purchase for an on premise installation and includes both a browser interface and the free TimeControl Mobile App for iOS and Android devices.

    Starting Price: as low as $2.75/user/month
  • 19
    Kizeo Forms Icon

    Kizeo Forms


    Kizeo Forms contains two elements the Form builder and the mobile application. Collect data from any location and control the flow of information between your teams, customers, suppliers etc. Customize your forms and your app to meet your needs! Attach personalized reports and send emails based on the data entered on your forms. Save time, money and improve workforce efficiency! Our customers save 2 hours per day and have seen a 30% increase in workforce productivity!

    Starting Price: $9.90/month/user Partner badge
  • 20
    Productive Icon



    Productive is the only tool you need to run a profitable agency. Tailor built for professional services, it's a perfect fit for software development shops, marketing agencies, design studios and consultancies. With a strong focus on profitability, Productive also includes employee cost rates and company overhead costs into your profitability reports. As a cherry on the cake, we can also predict your future revenue with our resource planning and progress reports.

    Starting Price: $15.00/month/user
  • 21

    TIMESHEETS.COM provides everything you need to track time and expenses in a single, powerful solution. Our easy-to-use service can track billable time, time for payroll, time-off, expenses and HR documents. Perfect for any small to mid-sized business, can be setup in minutes and comes with free, unlimited live support by phone, email or chat. Try us for free today.

    Starting Price: $4.50 per user per month.
  • 22
    Backlog Icon



    Backlog is a project management and collaboration tool for teams that want higher productivity, greater visibility, and simple project tracking. Development teams can work together with Design, Marketing, IT, and more to release high-quality projects, faster. Core features include Projects, Gantt Charts, Burndown Charts, Issues, Subtasking, Watchlist, Comment threads, Version control, File sharing, Wikis, and Bug Tracking. Update your projects on the go with iOS and Android apps.

    Starting Price: $20.00/month
  • 23
    GoProof Icon


    Oppolis Software

    GoProof online proofing software is the future of creative collaboration for graphic design, video and marketing professionals. It creates one shared space for everyone to review work and request new versions together on the same document or video. It's a cinch to use, with its 10+ proofing tools and fast file uploader. GoProof has the deepest Adobe Creative Cloud integration compared to any of its rivals. It makes approving creative work easier than ever by allowing creatives to share work for review through the GoProof extension and then receive all collaborator comments, @mentions and change requests right back into their Creative Cloud app! The step-by-step wizard guides creatives to easily make the changes required and track how long they've taken to do. Or they can take the option of refusing to do them, stating why. And the unique GoProof Copy Editor is amazing for collaborators, allowing them to make edits to copy on proofs without an email or Word doc in sight.

  • 24
    Freshdesk Icon



    Deliver exceptional customer service with Freshdesk, a leading customer support software and ticketing system. Intuitive, feature-rich, and affordable, Freshdesk is trusted by over 150,000 businesses of all sizes to help make their customers happy. Freshdesk helps business users manage all customer conversations in one place, automate repetitive work and save time, and work with other teams to resolve issues faster.

    Starting Price: $19.00/month/user
  • 25
    Freshservice Icon



    If you're looking for an IT service desk solution that's actually simple, turn to Freshservice. A plug-and-play ITIL service desk by Freshworks, Freshservice helps businesses modernize IT and other business functions--without the cost and complexity. Freshservice offers everything teams need for proactive IT service management, including ticketing and asset management, configuration management and enhanced impact analysis, robust incident management functionalities, and more.

    Starting Price: $29.00/month/user
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What is Project Management Software?

Teams have to handle several tasks at the same time, so relying on human memory to keep everyone organized is impossible. And trying to organize a group of people over email is only going to lead to disaster. Completing projects by a certain deadline and without blowing the budget, teams need to set deadlines, sharing documents, and write down information. Members of the team need to stay in communication with each other. When organizations start to get serious about managing their projects, it's time to invest in project management software.

Online project management systems are ideal for individuals working on projects and team collaborative efforts. These online systems create real-time workspaces where outside partners and team members can monitor each detail that brings projects to completion. They provide an overview of every project in progress as well as details about the daily tasks being done to help the projects progress.

The most effective project management apps allow teams to handle common issues, like missed deadlines, by automatically rescheduling tasks affected by the missed deadline. The app will create a report that helps managers access which teams have too little work, and which ones are overburdened. Several project management apps will keep track of the time spent working on projects and integrate this feature with invoice and billing systems.

The most important thing to realize is that project management is for project management, unlike work-management apps that are expressly for projects. It might seem obvious, but it's an important distinction to understand.

Projects are a very precise form of work. They have a start date, end date, and result in some type of deliverable. Coming up with a new look for a webpage page is an example of a project. However, maintaining the website is considered to be continuous work because it does not have a definitive start or end date. Another example of a project is the publication of a monthly magazine, whereas blogging is ongoing work. Blogging could, in theory, be seen as a project. However, because it involves very few people and the turn-around time is fairly fast, the use of a project management system would not be worth the effort.

Project management apps are the most beneficial for work that requires more than a couple of weeks to complete, and there are many people and a lot of steps involved.

How Does A Project Management App Work?

The responsibility of managing projects is the job of a project manager, even when the project employs the use of project management software. While the project manager may be the person who oversees the entire project and directs resources as necessary, the project manager is not the only person to use the project management app. When looking into a project management app, it's pretty noticeable that people work together to sort complex tasks into different components (milestones, tasks, and subtasks).

In the ideal scenario, each component of a task gets assigned to a specific person and the task has a deadline. Other team members have the ability to see who is responsible for a task. Members of the team can also see if the person is on track to meet their deadline. Having this level of insight is important. It tells people who may be working on a future part of the project that there is going to be a delay before it happens.

Being able to see the to-do list of every team member gives insight as to whether people are missing deadlines because the team's members are overworked. When a team member has six task assignments that are due within a day, the issue becomes obvious. It's probably a good idea to redistribute the work before they miss the deadline. By examining a Gantt chart, a feature available with project management apps, managers are able to see when team members are overwhelmed, or don't have enough to do. It allows managers to assess the workflow and distribute resources effectively.

Projects have assets that can range from detailed descriptions of the various components of the project and the project overall to a visual mock-up. Everyone on the team needs to have access to the assets. By using a project management app, the assets are contained in a centralized location.

Most project management apps will include storage, allowing the team to upload the file directly from the workspace. The files are stored in a place where the entire team can access and discuss them. Project management solutions also give users the option to upload the file to online storage services like Google Drive, Dropbox, Box, and OneDrive, letting team members connect or upload files to the data management system that are located in storage systems that are already in use.

Free Project Management Tools

There are free versions of project management software available, but these often have limited capabilities. The main limitation to using this free software is that organizations are limited to managing one or two projects. Also, the free versions of project management software may block certain features, or limit the amount of storage space.

Most project management apps will offer a two-week, at least, free trial. Once the trial ends, there's no longer a free tier of service. However, the services that offer free trials do require paying a fee once the trial is over.

It is useful to try free software while businesses decide whether or not to upgrade the services. However, most businesses will want to features and storage capacity that is available with paid accounts. Businesses should try out products for more than a few weeks to determine which software works best for the business and its teams.

Which project management systems have a free version of their software? Teamwork Projects, Zoho Projects, ProofHub, Volerro, and Wrike all offer free versions. As previously stated, the free versions are limited to managing one or two projects. Wrike is the exception. Wrike limits the number of users to five, it does not give users proofing or approval tools, and 2GB of storage space.

Collaborative Software

Even though it seems like project management software and collaborative software may seem like they are the same thing, they are different. Project management apps are used to collaborate. However, project management software tends to be more specific.

Collaborative Software has many different services and apps that have features like video conferencing that lets two people work on a document simultaneously.

Currently, project management services have collaborative tools and roll communication incorporated into the software. These services also let businesses connect collaboration apps that the team may use services like Google Docs, Slack, and HipChat.

Whether the business uses communications tools that available with the project management application, or an outside one, the idea is for the team to have a centralized workspace. Having one workspace allows the team to get access to necessary assets, notes from other team members, prioritized to-do list, a calendar to list milestones and deadlines, a place to pose questions, and a resource for answers. A few project management apps have features that allow billing and expense tool.

Workflow Management

As stated earlier, project management apps are created to manage projects but don’t really do much else. So, what types of work are not considered to be a project? Any ongoing work is not considered to be a project. Some examples of ongoing work include answering support calls. Ongoing work is also characterized by tasks that are recurring.

People see the need to use workflow management tools for ongoing work, not project management apps. Project management apps and workflow management software do have some intersection in what they do in theory. Both help people document the tasks that need completion and when the tasks need to get done. However, project management apps have more features that help to create a structure for moving work along. This partly because the app does not make any assumptions about the work getting done. The task has a start and end date. There is also a deliverable at the end of the work. Workflow management also does not make as many assumptions as to the nature of the work being managed and the best ways to get it done. So, workflow management tools tend to offer more flexibility. Workflow management allows the user to choose how they want to use the tool. Project management apps usually don't allow this. The usage of project management apps is slightly more rigid.

Workflow management is hard to categorize because it can be handled as a standalone issue and at other times is used in conjunction with other apps. For example, the Asana app can handle workflow management. All-in-one work hubs like Podio and Workfront also have workflow management tools. However, the user will need to add these tools to their account. The interesting thing about these apps is that neither workflow management or project management is not the core of these services. These are apps that can get added to the account.

Another type of workflow management software is Kanban boards. Kanban is a work style. Derived from Japanese culture, it was commonly used in manufacturing to ensure on-time delivery. Today, kanban apps are commonly used in software development teams. The kanban system is centered on visuals and is good for managing how much additional work a team receives before the work currently in progress is completed. The concept is to keep the work flowing, but not in a way where workers become overwhelmed by too many requests. Businesses do use kanban boards to manage projects. However, kanban apps aren't designed to be project management apps.

Some project management apps are designed to also work with workflow management apps. Of course, this depends on how the apps are implemented. Two examples of apps that can do both are Clarizen and Wrike. Volerro gets included in this list because gives users a kanban-style experience, which is beneficial to managing workflows.

Software for Task Management

Task management software has some differences when compared to project management software. Most project management apps do include task management features. However, if the business only needs task management, they can get the app independently.

Asana is one of the best task management apps. It is also a good example of a workflow management app. By using Asana, tasks can get assigned to individuals. Users can also give the tasks descriptions, assign deadlines, and attach documents. The assigned tasks do not need to be a part of a larger project.

Task-management apps are good for managing ongoing work. Projects can also get managed in Asana. However, it does take more effort to use the app for project management. The following analogy can explain Asana.

If a kanban board or the Asana app is a deck of cards, project management apps is a board game. Board games have rules, and the game is fun when it gets played as it was intended. A deck of cards can be played in any way the user chooses to play with it. There are games designed for decks of cards, but users can also create their own game. It is important to say that before playing a card game, all players are aware of the rules and agree to them. There's no set of written rules to determine gameplay.

Using a task management app works with a similar concept. Users will spend a lot of time deciding how they want to use it. While these apps do offer flexibility, determining how it works for the business can be a matter of trial and error.

This does not mean that project management systems lack flexible. In a board game, users can still decide to alter the rules or create their own. But board games are purchases with an understanding that they are most effective when they get used for their intended purposes. Businesses that use project management app know that app is being used to manage projects. The managing of products will involve assigning tasks and deadlines, monitoring the progress of the work, logging billable hours, and more.

To-Do List Software

To-do list apps often get confused with project management apps. A few of the to-do apps do have collaborative functionality and give users the ability to create projects. While it is possible to assign a person something to do and create a deadline. It also gives the task creator the ability to see if the task got completed. Even with these capabilities, to-do apps and project apps are not the same.

To-do list software has the same issues as task management apps. They don't allow users a full range of tools and features to track complex projects from beginning to end. Collaborative to-do apps are ideal for light work. They are also ideal for households with more than one person and families. However, they won't create a Gantt chart or figure out how more needs to get accomplished before starting a project's new phase. Todoist Premium and Asana are both good collaborative to-do apps.

Small Business Project Management

Small businesses use project management software to avoid the overwhelming nature of working in email. Selecting the right project management can eliminate email, but this doesn't occur overnight. It will take time for employees to become familiar with the software. It also takes time for organizations to find the best uses for the software.

Enterprises and small businesses will not have the same needs. But, it's important to find the tool that best meets the needs of the business.

Another characteristic used to determine if the project management solution works best for the business is how the vendor charges. A per-month-fee is typically how enterprises get charged to use a project management platform. Project management software vendors that work with small businesses charge a flat monthly fee for a specific number of licenses or unlimited licenses. The issues aren't whether small businesses should not use software that large enterprises use. However, when software designed for large enterprises is used by small businesses, it may be too much for them. Small businesses may end up spending more money on features that they don't need.

A factor that also differentiates project management platforms is the permission levels. Work front has different permission levels. They are different for portfolio managers, team members, and executives. Having these differences amongst the corporate hierarchy ensures that everyone has the correct access levels. In extremely small business, each employee plays multiple roles, so establishing permission levels may not be beneficial. There several other differences that business should consider work style, the structure of the team, and the type of business.

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